Preventative Maintenance Administrator

Preventative Maintenance Administrator

Air Solutions Canada is looking for driven, experienced professionals to join our dynamic Inside Sales Team! 

As a “Preventative Maintenance Administrator”, your primary Roles & Responsibilities will be (but not limited to) :

  • Navigate our System software for all pertinent customer information such as Customer Profiles, Notes, PM Plan Dates, service and parts orders etc.
  • Forecast, track and monitor the status of all PM Plans on behalf of the sales representatives
  • Work in collaboration with the Sales Representatives to review PM Agreements due for renewal and quoting
  • Source pricing with vendors for required Parts on PM Plans
  • Accurately complete all prep documents, prior to quoting PM Plans
  • Prepare PM Agreement Quotes on behalf of the sales representatives (New and/or Renewals)
  • Successfully entering sold/signed PM Agreements into system software with accurate equipment, parts, service cycles and pertinent notes
  • Communicate with sales team on a regular basis regarding progress of PM Plan Sales and Open Quotes.
  • File all closed and completed quotes
  • Participate with the team and all other departments to provide an environment for success
  • Achieve monthly quoting and sales targets
  • Attending of weekly, monthly or quarterly meetings to present goals and success reports
  • Any other duties as assigned


Knowledge / Experience:

  • Must have proficient knowledge in the following areas;
  • At least 2 years office data entry experience, in a fast-paced environment
  • Experience in dealing with “urgent” or time sensitive matters
  • Compressed Air Knowledge preferred by not required
  • Experience and comfort working with Microsoft Excel


  • Analytical, forward thinking, problem solving and decision making skills are an asset
  • Effective written communication skills
  • Must be well organized, and possess excellent time management skills
  • Accuracy, pays close attention to detail
  • Ability to learn quickly


Training, workshops and coaching will be provided by experienced and knowledgeable leadership.

Health and Dental Benefits provided after 6 months of employment

Job Type: Full-time

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